Every invoice in Rebill has a status that tells you where it is in the payment process. Understanding these helps you quickly see what needs your attention.
Status meanings
- Draft (grey)
- The invoice has been created but not yet sent to the client. You can still edit a draft invoice. The client cannot see it yet.
- Sent (blue)
- The invoice has been emailed or sent to the client. They can now view and pay it online. You can no longer edit a sent invoice — if you need to make changes, you'd need to cancel it and create a new one.
- Partially Paid (amber)
- Some payment has been received, but not the full amount. For example, a client may have paid a deposit.
- Paid (green)
- The full invoice amount has been received. No further action needed.
- Overdue (red)
- The due date has passed and the invoice has not been fully paid. Rebill automatically marks sent invoices as overdue once the due date passes.
- Cancelled (red)
- The invoice has been voided and will not be collected. Cancelled invoices are kept in your records for accounting purposes.
Filtering your invoice list
By default, your invoice list hides paid and cancelled invoices to keep things tidy. Check the "Include paid" and "Include cancelled" boxes at the top to show them.